Connecting StaffAny to Craveva

Overview

Prerequisites

• Active StaffAny account
• StaffAny API access (contact StaffAny support or sign up as integration partner)
• API credentials
• Craveva AI account

Step 1: Request StaffAny API Access

1. Visit StaffAny's partner/integration page
2. Sign up as an integration partner or contact StaffAny support
3. Request API access for Craveva AI integration
4. Provide your business information:
5. Once approved, you'll receive:

• - Company name
• - StaffAny account details
• - Integration use case
• - API Key: Your authentication key
• - API Secret: Your secret key (if applicable)
• - API Documentation: Access to StaffAny API documentation
• - Base URL: StaffAny API endpoint

Step 2: Connect StaffAny in Craveva

1. Log in to your Craveva AI dashboard
2. Navigate to Data Sources → Connect New Data Source
3. Select REST API connector
4. Choose HR & Payroll Systems category
5. Enter connection details:
6. Click Test Connection
7. If successful, click Save

• - Name: "StaffAny"
• - Base URL: https://api.staffany.com/v1 (or provided URL)
• - Auth Type: API Key or OAuth (as provided)
• - API Key: Your StaffAny API Key
• - API Secret: Your API Secret (if required)
• - Company ID: Your StaffAny company identifier

Step 3: Configure StaffAny Endpoints

• Employees: /employees - Employee data and profiles
• Schedules: /schedules - Shift schedules and rosters
• Timesheets: /timesheets - Time tracking and attendance
• Timeclock: /timeclock - Clock-in/out data
• Leave: /leave - Leave requests and balances
• Locations: /locations - Business locations and outlets
• Reports: /reports - Workforce analytics and reports

Step 4: Create StaffAny Agents

Scheduling Agent

1. Create agent to optimize staff schedules
2. Predict staffing needs based on:
3. Balance workloads across employees
4. Reduce overtime costs

• - Historical data
• - Sales forecasts
• - Peak hours
• - Special events

Attendance Agent

1. Track attendance patterns
2. Monitor punctuality
3. Identify trends and issues
4. Generate attendance reports
5. Alert on unusual patterns

Workforce Analytics Agent

1. Analyze labor costs
2. Track productivity metrics
3. Identify top performers
4. Optimize staffing levels
5. Forecast labor needs

Timesheet Automation Agent

1. Automate timesheet processing
2. Flag discrepancies
3. Calculate overtime
4. Generate payroll-ready data
5. Integrate with payroll systems

Available Data

• Employees: Employee profiles, roles, and information
• Schedules: Shift schedules, rosters, and assignments
• Timesheets: Time tracking data, hours worked, and attendance
• Timeclock: Clock-in/out records with location and method
• Leave: Leave requests, balances, and approvals
• Locations: Business locations, outlets, and departments
• Reports: Workforce analytics, labor costs, and performance metrics

Use Cases

Smart Scheduling

• Optimize shift assignments automatically
• Predict staffing needs based on sales data
• Balance workloads across team members
• Reduce labor costs through efficient scheduling
• Handle last-minute changes and swaps

Attendance Management

• Track attendance automatically
• Monitor punctuality and patterns
• Identify attendance issues early
• Generate attendance reports
• Reduce time theft

Labor Cost Optimization

• Track labor costs in real-time
• Compare actual vs. scheduled hours
• Identify cost-saving opportunities
• Optimize staffing levels
• Forecast labor budgets

Workforce Analytics

• Analyze employee performance
• Track productivity metrics
• Identify training needs
• Monitor engagement levels
• Generate comprehensive reports

Payroll Integration

• Export timesheet data for payroll
• Calculate wages and overtime
• Generate payroll reports
• Integrate with payroll systems (Swingvy, Talenox, BrioHR, Payboy, HReasily)

StaffAny Features

• Scheduling: Automated shift scheduling and rostering
• Onsite Timeclock: Geofenced, QR code, and Wi-Fi time tracking
• Smart Timesheets: Automated timesheet processing
• Leave Application: Digital leave management
• Real-Time Reports: Live workforce analytics
• Connected Workforce: Employee engagement tools
• Applicant Tracking: Recruitment management

Integration with Payroll Systems

• Swingvy
• Talenox
• BrioHR
• Payboy
• HReasily

Troubleshooting

• Contact StaffAny support to request API access
• Sign up as an integration partner
• Provide business justification
• Wait for approval

• Verify API key is correct
• Check API access is enabled
• Ensure company ID matches
• Verify network connectivity
• Check API base URL

• Wait for initial data sync
• Check StaffAny has employee/schedule data
• Verify API permissions
• Ensure date filters are correct
• Test endpoint manually

• Regenerate API key if expired
• Check API key format
• Verify authentication method
• Contact StaffAny support

Best Practices

• Data Privacy: Handle employee data securely
• Rate Limiting: Respect API rate limits
• Sync Frequency: Balance real-time vs. batch updates
• Error Handling: Implement robust error handling
• Monitoring: Set up alerts for integration issues

PSG Grant Eligibility

Next Steps

• Set up scheduling optimization
• Create attendance dashboards
• Build workforce analytics
• Integrate with payroll systems
• Set up automated reporting